User guide

The FINA Digital Broadcast Archive is an online digital video library containing some of FINA's most important moments for broadcasters, rights holders and media organisations. Once registered, users can search for and view videos, make clips, add videos and clips to a personal collection, and download to edit or share with others.

User Guide contents

Register

  1. Click "REGISTER" in the top menu bar to take you to the registration page.
  2. Enter your email address and password which you will use to log into FINA Digital Broadcast Archive.
  3. Check your junk mail folders in case the email appears here and please add our address - verify@iec.se - to your safe senders list.
  4. Enter all details into the mandatory fields marked with * and any additional information you wish to add to the other fields.
  5. Click "Create".
  6. Once registered, you will then receive a confirmation email stating that your details have been received. 
  7. A web administrator will then review your request. Once verified, you will receive a further confirmation email to notify you that your account has been activated.

Login

  1. Click the "LOGIN" link from any page on the FINA Digital Broadcast Archive site.
  2. Enter a registered email address and password.
  3. Click "Login".
  4. If you forget your password, please click the "Forgotten your password" link and a temporary password will be sent to your registered email address.

Basic search 

A basic search will use the key term entered to search through a number of metadata fields associated to each archived record and return results on a hit list page.

To perform a basic search:

  1. Enter a search term into the search bar at the top of any FINA Digital Broadcast Archive page.
  2. Press the search icon or hit return on your keyboard to perform the search query.
  3. The results will be returned on a search results page.
  4. Filter the results by selecting the fields (Content Type, City, Event Year and Event Name) on the right side of the page. 
  5. Use the 'Sort by' drop down filter at the top of the page to display the results according to the relevant options. 
  6. Use the paginated numbering system (1,2,3,5 etc) and the 'Next' and 'Last' links at the top and bottom of the page to browse more pages if more than one page of results is retrieved.

Advanced Search

Words and phrases

Search for a single word by typing that word in the search window and clicking 'Search'

Search for a phrase or a group of words by surrounding the phrase with double quotes e.g.  "hello dolly"

Wildcard searches

?   is a single character wildcard.    te?t would match both test and text.

*   is a multiple character wildcard.   *tes* would match test, testing, and tester.

Typing  * in the search field returns all files.


You can use wildcard characters in the middle of a term. For example:

te*t   would match test and text.

*est   would match pest and test.

 

Boolean Operators

If no Boolean operator is present OR is the default operator.

OR  or ||    either (or both) terms be present for a match

AND or &&  both terms on either side of the operator must be present for a match

NOT  or !    the following term will not be present in the search

           +     requires that the following term be present

           -      prohibits the following term

 

To search for documents that contain either "jakarta apache" or just "jakarta," use the query:

"jakarta apache" jakarta

or

"jakarta apache" OR jakarta

 

The Boolean Operator +

The + symbol (also known as the "required" operator) requires that the term after the + symbol exist somewhere in a field in at least one document in order for the query to return a match.

For example, to search for documents that must contain "jakarta" and that may or may not contain "lucene," use the following query:

+jakarta lucene

 

The Boolean Operator AND (&&)

The AND operator matches documents where both terms exist anywhere in the text of a single document. This is equivalent to an intersection using sets. The symbol && can be used in place of the word AND.

To search for documents that contain "jakarta apache" and "Apache Lucene," use either of the following queries:

"jakarta apache" AND "Apache Lucene"

"jakarta apache" && "Apache Lucene"

 

The Boolean Operator NOT (!)

The NOT operator excludes documents that contain the term after NOT. This is equivalent to a difference using sets. The symbol ! can be used in place of the word NOT.

The following queries search for documents that contain the phrase "jakarta apache" but do not contain the phrase "Apache Lucene":

"jakarta apache" NOT "Apache Lucene"

"jakarta apache" ! "Apache Lucene"

 

The Boolean Operator -

The - symbol or "prohibit" operator excludes documents that contain the term after the - symbol.

For example, to search for documents that contain "jakarta apache" but not "Apache Lucene," use the following query:

"jakarta apache" -"Apache Lucene"

 

Grouping Terms to Form Sub-Queries

Use parentheses to group clauses to form sub-queries. This can be very useful if you want to control the Boolean logic for a query.

The query below searches for either "jakarta" or "apache" and "website":

(jakarta OR apache) AND website

Viewing records

Records can be viewed from returned search results, by selecting a player or tournament from the home page or by selecting a record contained within a saved collection. 'Your Collections' are within "YOUR ACCOUNT". 

To view a file:

  1. Retrieve a search result using one of the search methods outlined above or enter a collection containing records by clicking on the 'Your Collections' within 'YOUR ACCOUNT'. 
  2. Click on the thumbnail or title for the record you wish to view.

When viewing a record you can view the media, search within the Annotations, view image frames taken from the media and add the record to a collection.

To view media:

  1. Click on the play button in the media player.
  2. Video or audio can be paused using the pause button in the media player.
  3. Video or audio can be scrubbed forwards and backwards by clicking and dragging on the time bar.
  4. The volume can be muted using the 'Mute' button in the video player. 
  5. Use the "full screen" button to view the media in full screen.


When viewing a record you can also search within the associated Annotation data alongside the media player.

  1. Click the tickbox next to ‘Track Player’ to synchronise the Annotations with the playback of the video.
  2. Search within the ANNOTATIONS using the Filter button to fine-tune your results. For example, search Ace to display the number of hits available (below).
  3. Click on the timecode to go directly to that shot in the player.

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To view the media frames for a record:

  1. Select the "Frames" tab below the main media window towards the bottom of the page.
  2. Select the desired frames interval by clicking on any one of the "5", "10", "15", "30" or "60" second tabs.
  3. Use the paginated numbering system (1, 2, 3, 5 etc.) and the 'Next' and 'Last' at the top and bottom of the Frame area to browse through if more than one page of frames are available.
  4. Media can be played back from a specific frame in the main media window by simply clicking on the desired frame.

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To add the entire record being viewed to Your Collection;

  1. Click the "ADD VIDEO TO COLLECTION" button at the bottom of the video player.
  2. Either create a new collection by entering a title and clicking "Create" or select a pre-existing collection from the drop down list and click "Add record to my collection".

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Your Account

Under "YOUR ACCOUNT", you will be able to manage your saved collections in "Your Collections" or requested downloads in "Your Clips". You can drag and drop these windows to suit your view. The link to update your contact details can also be located in "Your Account". The ability to manage avatar images is currently disabled.

Your Collections can be used to create collections of clips and/or full records which are stored together under any given title. Any number of collections can be created and any number of clips and/or full records can be added to a collection, you can also rename each collection and save individual notes for each collection.

To create a collection;

  1. Retrieve a hit list containing results you wish to add.
  2. Click "Add to Collection" underneath the desired record thumbnail.
  3. Either create a new collection by entering a title and clicking "Create" or select a pre-existing collection from the list and click "Add file to Collection".

Once a collection has been created it can be viewed, edited or deleted.

  1. To view Your Collections (under "Your Account");
  2. Click on  "YOUR ACCOUNT" and see the "YOUR COLLECTIONS" section. 
  3. A list of your collections will be displayed on the left hand side of this page, to view a particular collection click on its title. Your Collections and Your Clips can be individually moved from left to right aligned as you wish.  
  4. Once a full record or a clip is available in Your Collections there are the following options;
    • View   
    • Remove from Your Collection                 
    • Enquire (with our sales team)
  5. At a collection level when 1 or more record or clip are placed in an individual collection, there are the following options;
    • View public version (This can be shared with other users.)
    • Edit title                              
    • Edit description                      
    • Delete            
    • Enquire  

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Your Clips shows all of the media that each registered user has requested for download. Refresh to ensure all recent requested downloads are shown. To download the file to a chosen location for your use;

  1. A file can only be saved to your location once the requested download has fully processed.
  2. Select Download from the dropdown menu.
  3. Save to your chosen location. Note: Speed of download will depend on your bandwidth and the length of the requested clip and/or the original record size.

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Should you require any further assistance then please contact dba@fina.org